Hybrid FAQs

Have Questions? We Have Answers!

Below are some frequently asked questions to help you navigate the switch to a hybrid Cell & Gene Meeting on the Mesa.

General

The conference will be delivered in a hybrid format to allow for an in-person experience as well as a virtual participation option. The in-person conference will take place October 12-14 in Carlsbad, CA. Virtual registrants will have access to all content via livestream during program dates. Additionally, all content will be available on-demand within 24 hours of the live program time. Finally, the meeting will deploy its premier partnering system, partneringONE, allowing registrants to plan 1×1 meetings with the full attendee list beginning six weeks prior to the event. The in-person partnering meetings will take place October 12-14 in Carlsbad and the virtual partnering meetings will take place October 19-20 via Zoom.

This year’s meeting will feature sessions and workshops covering a mix of commercialization topics related to the cell and gene therapy sector including the latest updates on market access and reimbursement schemes, international regulation harmonization, manufacturing and CMC challenges, investment opportunities for the sector, among others. Additionally, we will feature over 100 presentations by leading public and private companies, highlighting technical and clinical achievements over the past 12 months in the areas of cell therapy, gene therapy, gene editing, tissue engineering and broader regenerative medicine technologies.

Health and safety is our foremost priority and we are committed to delivering the highest level of hygiene and safety protocol during our event, this includes following guidance from local and state health authorities on participant screening procedures. To remain in compliance with the California Department of Public Health and ARM’s Health Promise, we will be requiring all in-person attendees to provide proof of vaccination or a negative COVID-19 test result taken within 72 hours of the event’s start date. Please review ARM’s Health Promise here to learn more.

General Inquiries: Kelly McWhinney at kmcwhinney@alliancerm.org
Registration and Company Presentations: Jeanette Lazusky at jlazusky@alliancerm.org
Speakers and Panelists: Jancee Curl at jcurl@alliancerm.org
Sponsorship: Laura Stringham at lstringham@alliancerm.org
Accommodations: Federal Conference Team at reservations@federalconference.com
Partnering: Partnering Team at partneringteam@informaplc.onmicrosoft.com
Members of the Media: Stephen Majors at smajors@alliancerm.org

Sponsorship

Please contact Laura Stringham at lstringham@alliancerm.org for full details on sponsoring the program. The meeting offers a wide array of package options and price points to accommodate any interested companies.

Yes! We have packages designed for both in-person and virtual-only sponsors. Please contact Laura Stringham at lstringham@alliancerm.org for a prospectus to learn more.

Registration

Please visit the registration page for full details and to secure your spot at this year’s program.

In-person registration includes the ability to attend all live programming, 1×1 partnering, and networking opportunities taking place in Carlsbad, October 12-14. In-person registrants will also have access to the meeting’s virtual platform, should they wish to view any content on-demand they may have missed onsite. Finally, they will also have the ability to schedule virtual 1×1 partnering meetings with attendees the week after the live event, October 19-20.

 

Virtual registrants will have access to all content via livestream during the program dates, October 12-14. Each session will then be made available on-demand within 24 hours of the live program time. Virtual 1×1 partnering meetings will take place the week after the live program, October 19-20. Virtual registrants will have the ability to schedule those partnering meetings with all attendees – including those who register as in-person or virtual. Virtual meetings are hosted over the web via a video conference link that will be provided.

Unfortunately, no. All registrants must use the online system and pay using a debit/credit card. Checks and/or wire transfers will not be available.

No, when going through the registration process, be sure to select your applicable ‘registrant type’ and the system will automatically adjust the rate. Discount codes are only provided to sponsors and in certain other situations. Most attendees will not have a discount code.

Please contact ARM’s membership director, Alyce Osborne at aosborne@alliancerm.org and she will coordinate with other members of the ARM team to ensure a partial refund is provided.

Corrections to any part of your registration should be emailed to Jeanette Lazusky at jlazusky@alliancerm.org. Please allow up to two business days for a new confirmation to be sent.

An email confirmation is sent immediately following the completion of online registration. If you have not received a confirmation, please check your spam or junk mail folder. If you still cannot locate this email, please contact Jeanette Lazusky at jlazusky@alliancerm.org to have it resent to you.

Attendees can receive a refund of 95% of their registration price up to June 30, 2021.
Attendees can receive a refund of 75% of their registration price up to July 31, 2021.
Attendees can receive a refund of 50% of their registration price up to September 1, 2021.
After September 1, 2021 no refunds are available.

Yes! There is no additional administrative charge for an attendee who needs to switch their attendance from in-person to virtual or vice versa prior to September 1, 2021. The attendee will be either charged or refunded the difference between the two formats. After September 1, 2021 switching formats will no longer be allowed, however, an attendee can always substitute another colleague to attend in their place. If you need to make a switch to your registration format, please contact Jeanette Lazusky at jlazusky@alliancerm.org.

Media registration is complimentary for those with valid press credentials. Please contact Stephen Majors at smajors@alliancerm.org for more details. Instructions for receiving a complimentary registration will be sent to all approved media. Please note marketing executives, sales representatives, public relations executives, analysts, consultants, authors and researchers will not qualify as media.

1x1 Partnering

The Cell & Gene Meeting on the Mesa will use partneringONE, the same system the conference has deployed for a number of years. In-person registrants will schedule and attend 1×1 partnering meetings to take place at the conference in Carlsbad, October 12-14. Virtual registrants will have the ability to schedule 1×1 partnering meetings with all attendees – including those who register as in-person or virtual – the week following the live event, October 19-20. Virtual meetings are hosted over the web via a video conference link that will be provided.

Access to 1×1 partnering is included with all registrations for the Cell & Gene Meeting on the Mesa. Within 24 hours of registering to attend the conference, you should receive an email with details on logging in to partneringONE to set-up your profile. The system will open August 30, at which time you can view all other registrants and begin to request/accept meetings. In the meantime, you will want to login to start building your partnering profile. This is a brief summary of your background, your company and products.

Please allow 24 hours after registering to receive access to partneringONE. You will receive an email with your login information at that time.

If you’re already registered and received your email from partneringONE with your login details, then please visit https://informaconnect.com/cell-gene-meeting-on-the-mesa/login/ to access the system.

You can expect to find and request meetings with senior executives and business development leaders from hundreds of leading cell and gene therapy companies from around the globe.

Meetings are expected to last 25 minutes and should start and end on time. Monitor your meeting time and leave each meeting at the designated end time.

All mutually agreed meetings will be scheduled instantly starting August 30. Log in to partneringONE and view your preliminary meeting schedule under Agenda – Meeting Schedule. Please check back frequently since your schedule can still change in the days leading up to and during the event.

Go to Agenda and your Meeting Schedule. Select “Calendar Export” from the upper right corner to export your partnering meetings to your personal calendar. Please note, if there are updates to your scheduled partnering meetings after you exported your calendar, you need to do this step again to update your calendar and reflect recent changes. It is recommended to wait to download your calendar until the meeting locations or virtual conference links are published.

Please note your colleague will need to be registered for the conference to participate in the meeting. To add someone, simply select the meeting from the Requests page and then click the pencil icon beside your company name at the top of the message. This will bring up a full list of attendees from your company. Simply click or unclick the correct participants. If you are adding someone, make sure they are marked ʻAvailableʼ on their Agenda during the appropriate timeslot.

Yes, you can submit a rescheduling request via partneringONE. Go to Agenda – Meeting Schedule and select the Rescheduling button next to the corresponding meeting. When you submit a meeting for rescheduling, you will be offered an alternative time and date. When you agree to the alternative time slot, the meeting will be instantly rescheduled and you will then set your availability for the now empty timeslot. If there is no alternative time and date offered, you can still enter the meeting for rescheduling. It will be reviewed regularly by the scheduler to see if it can fit in.

Please contact our Partnering Team at partneringteam@informaplc.onmicrosoft.com for all questions related to partnering.

Company Presentations

The application period for company presentations is June 2-25. Visit the meeting’s company presentations page to learn more. 

Yes! This year’s meeting will allow for both in-person and virtual-only presentations. Please learn more about the differences between the two on the company presentations page and be sure to choose the correct format – whether in-person or virtual – when submitting your presentation application. 

Given the 2021 program is a hybrid event, we will be accepting applications for both live in-person and pre-recorded virtual company presentations. In-person presentations will be delivered live in Carlsbad, CA and streamed for virtual attendees. The recording will also be uploaded into the virtual platform within 24 hours for further on-demand viewing. Pre-recorded virtual presentations will be available on-demand within the platform for all delegates to view starting October 12, 2021.

There are three main criteria required for companies to be considered:

  1. Company MUST be an ARM member in good standing. Non-members interested in joining the organization should contact Alyce Osborne at aosborne@alliancerm.org for further details.
  2. CEO or company C-Level executive MUST be available to present. Should a C-level executive not be available in the end, the presentation spot will be given to another company on the waitlist.
  3. Priority selection is given to public and late-stage, private therapeutic developers as well as enabling technology companies. Service and tools providers are still able to apply and will be given consideration if space allows.

Giving a company presentation at the Cell & Gene Meeting on the Mesa is a great opportunity to feature your company in front of hundreds of top executives in the cell and gene therapy field. This meeting has the potential to open the door for funding and partnership deals and provides your company with extensive exposure to all major industry players including big pharma, large biotech, disease philanthropies, investors and major research institutions and foundations.

There is no fee to present at this meeting. However, presenters and additional company attendees are required to register and pay to attend the conference.

All applicants will receive an update on their presentation status by Friday, July 23rd.

If you are interested in applying after the deadline, we do accept late submissions from ARM member companies. Please note if you submit an application past the deadline, you will not be guaranteed a presentation spot, but your company will be considered as a late addition.

Accommodations

Yes! All conference activities will be taking place at the Park Hyatt Aviara Resort. Additionally, meeting attendees have access to discounted rates at five overflow hotels, all located within 4 miles of the Park Hyatt. Please visit the accommodations page for more information.

Please visit our accommodations page for full details as this information varies for each hotel property.

Yes – attendees will be provided with shuttle service to/from the five overflow hotels to the Park Hyatt over the conference dates. A shuttle schedule will be posted on the accommodations page closer to the program.

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